PIF Regulations

Section A: Registration and Placement
A.1 Tuition Fees
  1. Students pay tuition fees through the standard payment methods of the University of Ottawa.Please see the University’s payment options for more information.
  1. A deposit of C$500 is required to provide students with a certificate for visa purposes.
  1. To be enrolled in a class, students must pay a $500 deposit.
  1. Please consult dates and fees for full program tuition, UHIP, U-Pass, and incidental fees payment deadlines (conditional admission students only). Failure to pay by this deadline could result in removal from the program.
  1. The University of Ottawa does not offer financial aid to students in the PIF.
  1. The University of Ottawa will not issue T2202 or T2202A tax forms for the PIF.
A.2 Health Insurance

1. UHIP (University Health Insurance Plan) is acompulsoryinsurance plan for international students (and their dependants)that covers medical and hospital expenses during your stay in Canada and standard medical visits.The cost for UHIP is in addition to the tuition fees.

Only the University of Ottawa’s carrier, Sun Life Financial, can approve replacement coverage that does not appear on the list of pre-approved plans. If you wish to be exempted from UHIP or be reimbursed for UHIP premiums, you must first submit a completed certification for UHIP exemption form (fillable PDF) to Sun Life. Once you receive approval, you can then ask the International Office to refund any premiums you may have paid. Before completing the Sun Life form, be sure to consult the exemption section of the UHIP (site and the document on how to complete the exemption form at http://uhip.ca/all-about-uhip.aspx).

Please note that students or members of the diplomatic corps must make all requests for exemptions to Sun Life. Only Sun Life can authorize an exemption, even if the University administrator or his or her delegate issues a contrary opinion.

A.3 U-Pass

1. Students must buy U-Pass for OC Transpo public transportation. The cost for the U-Pass is in addition to the tuition fees. The Student Federation of the University of Ottawa (SFUO) manages the U-Pass. For exceptions, consult the Web site.

A.4 Refunds
  1. Students can get a tuition refund (less the C$500 deposit) if they drop their PIF classes before the first Monday in the second week of classes.Please see the PIF Dates and Fees webpage for exact dates.

    To drop a course, please contact pif@uOttawa.ca

    For more information on refund procedures, please contact Financial Resources
  1. The C$500 deposit is non-refundable (cannot be returned).
  1. Second Language Intensive Programs does not provide refunds for textbooks bought for courses.
  1. Please note that classes can be cancelled if not enough students are enrolled in the course. In this case, students’ full tuition will be refunded. Second Language Intensive Programs is not responsible for any other expenses.
Section B: Classroom Placement
  1. Students under 18 years of age must have a conditional offer or offer of admission from the University of Ottawa to be admitted to the PIF. Students under 18 years of age who do not have a conditional offer/offer of admission will need to provide high school transcripts (official school reports listing courses and grades received) with their deposit before being admitted to the PIF.

    To be enrolled, students must do the following:
                a. Complete the online registration form.
                b. Pay their $500 deposit
  1. To keep their conditional offers to the University of Ottawa, students must be enrolled in PIF courses at the start dates of their offers of admission.
  1. The Official Languages and Bilingualism Institute (OLBI) reserves the right to remove students from any program or course at any time should it be determined that their conduct (behaviour) is disruptive (troublemaking) for teaching staff and is interfering with their classmates’ academic performance. Admission to any future sessions may be refused for the same reasons.
Section C: Academics
  1. Attendance is counted from the first day of the program. Students must attend at least 85% of the program. Students who miss more than 15% of the program will not be allowed to pass the course.

             a. Students who arrives after the start of class or after the end of the break will be marked absent for half a class (0.75 hours).

             b. The 15% of permitted absences includes missing a class or being late for any reason (illness, doctor’s visits, embassy visits, etc.).

             c. Students may be excused for religious holidays recognized by the University of Ottawa. This day will not be counted as an absence. Students must advise their teachers in a letter or by email at least 1 week in advance.
  1. The passing grade is 70%.
  1. Students must be in attendance for all midterm and final exams. Absences will only be excused for medical reasons and require a doctor’s note. Travel is not considered to be an acceptable reason for missing an exam.
  1. Academic Fraud (cheating) is not tolerated at the University of Ottawa. Engaging in academic fraud can result in severe consequences. Please read the University’s policy on plagiarism. https://www.uottawa.ca/administration-and-governance/academic-regulation-14-other-important-information
  1. Students enrolled in the PIF are expected to behave in a mature, respectful, and cooperative manner at all times. This includes attending class regularly and on time, turning off cell phones during class, using only French in class, and behaving in a respectful manner towards classmates, teachers, and administrative staff.
Section D: Bridging
  1. To bridge into undergraduate programs, students must be enrolled in FLS 0540 and receive a minimum overall grade of 70%, a minimum grade of 70% on the final writing exam, and a minimum attendance of 85%.
  1. Based on the results in the course FLS0540, students may be required to complete one or both of the following courses during their first year of undergraduate programs:
    FLS 2521: Lire et écrire en français langue seconde
    FLS 2761: Perfectionnement de l’expression écrite I
Section E: Communication
  1. The staff at Second Language Intensive Programs will make every effort to respond to emails and telephone messages in good time. All emails and telephone messages have a two business day response time.
  1. Students enrolled in the PIF must speak only French in the classroom. They are also strongly encouraged to speak French at the administrative office, the Julien Couture Resource Centre, and during socio-cultural activities.
Section F: Progress Reports, Forms and Requests
  1. The office will send final progress reports and certificates to students within ten business days after the final day of the term. All reports and certificates are sent by mail to the student address on file. Students are responsible for keeping their address information up-to-date on uoCampus. Students can access their grades (Satisfactory/Non-Satisfactory) through their Student Centre.
  1. Second Language Intensive Programs will not submit students’ reports or transcripts (official reports on the record of a student, listing courses and grades received) to other universities.
  1. Mailed documents that are returned because of an incorrect mailing address will be given only to the students themselves, in person, or by sending the documents to a new address. Returned mail and/or letter can be picked up exceptionally by a family member or a friend at the written request of the student using the Third-Party Authorization Form to Release Student Information. A name must be given in advance and the person’s ID will be checked.
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